Privacy Policy for JobOwl

Last Updated: April 21, 2025

Introduction

Welcome to JobOwl ("we", "us", or "our"). We provide a service to help users find relevant job opportunities and a browser extension to assist in automatically filling out job applications on certain third-party websites. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (jobowl.me, including any subdomains or related services) and our Chrome browser extension (collectively, the "Service").

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use the Service.

Information We Collect

We may collect information about you in a variety of ways:

  • Personal Data You Provide: When you register for an account, you provide us with authentication information (managed via our third-party provider, Clerk) which may include your email address or social login details. You also provide us with job preferences, criteria, and potentially a link to or the content of your resume, which includes personally identifiable information such as your name, contact details (email, phone number), work history, and education.
  • Information Collected by the Extension: To function, the Chrome extension needs access to the data you provided to your JobOwl account. When you activate the extension on a supported job application page (currently jobs.ashbyhq.com and jobs.lever.co), the extension reads the structure of the web page to identify form fields and uses your stored profile information to fill them out. It requires access to cookies and local storage to maintain your login session via Clerk. The extension only accesses the active tab when you explicitly invoke it on supported sites.
  • Usage Data: We may automatically collect standard log data, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly on our website (jobowl.me). We do not track your general Browse history.

How We Use Your Information

We use the information we collect primarily to provide, maintain, and improve our Service, including:

  • Creating and managing your account (using Clerk for authentication).
  • Providing the core job finding and application autofill features.
  • Communicating with you, including responding to inquiries or providing service updates.
  • Ensuring the security and integrity of our Service.
  • Complying with legal obligations.

Specifically for the Chrome Extension: Your profile data is used locally by the extension (retrieved securely from your JobOwl account) solely to populate form fields on the job application websites you choose to use it on.

Disclosure of Your Information

We do not sell or rent your personal information. We may share information we have collected about you in certain situations:

  • With Service Providers: We use Clerk (clerk.com) for user authentication. Clerk processes your authentication credentials according to their privacy policy. We may use other third-party vendors for hosting, analytics, or customer support, only sharing information necessary for them to perform their services.
  • At Your Direction (via Extension Use): When you use the extension to autofill a job application, you are directing the extension to input your personal data into the form fields of that third-party website (e.g., Lever, Ashby). We do not control how those third-party sites use your data once submitted.
  • By Law or to Protect Rights: If required by law, subpoena, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, property, or safety, or that of our users or the public.
  • Business Transfers: In connection with a merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

We will not share, sell, or transfer your user data to third parties for purposes unrelated to the core functionality of JobOwl and its extension, nor use it for determining creditworthiness or lending purposes.

Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. Authentication is handled securely via Clerk. Data transmission between the extension, our servers, and Clerk uses HTTPS. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

Cookies and Local Storage

We use cookies and browser local storage primarily for authentication (via Clerk) and session management to keep you logged in and maintain your preferences within the Service and the extension. You can control cookie settings through your browser.

Your Data Rights

You have the right to access, update, or delete the information associated with your JobOwl account. You can typically manage your profile information directly through your account settings on jobowl.me. If you wish to delete your account entirely, please contact us. Please note that we may need to retain certain information for recordkeeping purposes or to complete transactions.

Children's Privacy

Our Service is not intended for individuals under the age of 13 (or the relevant age of consent in your jurisdiction). We do not knowingly collect personal information from children under 13.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us at: support@jobowl.me